Diensten ter Ondersteuning van het Katholiek Onderwijs
Streamlining procurement and administrative processes for Catholic education institutions in Flanders
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DOKO (Diensten ter Ondersteuning van het Katholiek Onderwijs) serves as the procurement center for Catholic Education Flanders, supporting over 2,400 educational institutions. It provides legal advice on public procurement legislation, drafts sample specifications, organizes training sessions, and facilitates network groups. Additionally, DOKO manages the sale of educational materials developed by Catholic Education Flanders.
Challenge
DOKO's growing scope and demand exposed the limits of its manual processes. Subscriptions to framework agreements were handled via email, with Excel-based tracking of contracts and mandates. This made it difficult to ensure document completeness and access. Member schools lacked visibility and autonomy in managing their contracts.
3 Key objectives to reach
- Enable digital subscription and mandate signing
- Centralize and secure contract and document access
- Improve user experience with seamless authentication
Solutions
In partnership with Eezee, DOKO deployed Odoo to centralize agreement management, automate signatures, and enhance member access to documents.
1Contract visibility with Website & Blog
Framework agreements are now published via Odoo Website and Blog. Schools can easily consult them, access updated documents, and make informed choices.
2eSign and portal access to mandates
DOKO uses Odoo eSign for online subscription and mandate signing. Signed documents are stored and accessible to schools through their personal portal space.
3OAuth-based authentication
Eezee integrated DOKO's platform with Catholic Education Flanders’ identity provider, allowing Single Sign-On (SSO) through OAuth for streamlined and secure access.
Result
Greater autonomy & document traceability
Schools now benefit from a user-friendly digital portal where they can consult, subscribe to, and sign agreements online. Automation reduces administrative burden, and SSO simplifies secure access.
“Thanks to this project, our member schools now have direct access to their agreements, with a simplified and secure workflow.”— DOKO Team
Accessible and updated contract database
DOKO's agreements are now structured and published online, offering clear visibility.
- Improved transparency
- Consistent documentation
- Simplified consultation process
Digital mandate signature with eSign
Odoo eSign enables smooth digital subscription to contracts and mandates.
- No more paperwork
- Documents archived automatically
- Secure and compliant signing process
Single Sign-On for member schools
OAuth integration ensures secure, intuitive access with existing credentials.
- Simplified login experience
- Role-based access control
- Trusted authentication infrastructure
Meet our experts !
Thomas was in charge of this amazing project !
Let’s talk about how Odoo can do the same for you.
