UMI Brussels
Elevating nightlife operations with a fast, reliable POS and seamless event management
POS Invoicing Events Inventory Dispatch & Planning
UMI is a well-known nightclub in Brussels, hosting weekly events and open-air parties with international artists. The venue manages multiple stages, curated line-ups, and technical requirements for performers coming from all around the world.
Challenge
As UMI continued to grow and attract bigger artists, the team faced several operational challenges:
4 Key objectives to reach
- A modern and reliable POS system
- Smooth and fast payment processing
- Centralized planning for events and artists
- Accurate stock control for bar operations
Solutions
Eezee implemented a centralized Odoo platform allowing UMI to manage both event preparation and on-site sales through streamlined, fully integrated tools.
1Event and artist planning through Project
The entire event workflow is structured in Odoo Project: artist bookings, stage planning, equipment needs, and day-of requirements. Artists submit all their information through an Odoo form, which automatically generates the necessary tasks and ensures smooth coordination between teams.
2Fast and stable POS implementation
UMI now benefits from a high-performance POS system running on 4G/WiFi with terminals that operate independently from Odoo. This guarantees uninterrupted service even during peak hours and high-traffic Saturday nights.
3Inventory and accounting integrated with operations
All bar products—approximately 60 items—are tracked through Odoo Inventory, replacing the previous Excel-based process. Accounting is fully connected to POS operations for accurate financial follow-up.
Result
Unified operations
&
increased
operational efficiency
Thanks to reliable POS terminals and optimized workflows, UMI can process payments faster and manage large crowds without friction. Event planning is centralized, allowing teams to prepare each party with all technical and logistical details in one place.
With real-time stock tracking and improved visibility, the team drastically reduced manual work and inventory errors.
- Industrialized workflows and ensured scalability
- Improved customer and artist experience
- Accurate stock management and financial visibility
Centralized event and artist planning
UMI manages all event details—line-ups, stage assignments, technical riders, and documents—through Odoo Project.
- Clear view of all event components
- Efficient coordination with artists and teams
- Smooth preparation for complex multi-stage setups
Fast and reliable POS system
A double-POS setup built for high-volume nightlife activity, supported by independent terminals and multi-network connectivity.
- Uninterrupted service thanks to 4G/WiFi fallback
- Optimized order processing at the bar
- Scalable setup running on both existing and new VIVA terminals
Integrated inventory and accounting
UMI now manages 60+ bar products entirely in Odoo, ensuring real-time stock visibility and automated financial tracking.
- Accurate monitoring of products and consumption
- End-to-end visibility from bar operations to accounting
- Time saved by eliminating previous Excel-based workflows
Meet our experts !
Valentine was in charge of this amazing project !
Let’s talk about how Odoo can do the same for you.
