Xavier Monnoyer Soudure
Digitizing repair welding operations from field intervention to invoicing
Invoicing Production Sales Project Management Timesheet Manufacturing
Founded in 2006 after years of experience in industrial welding, Xavier Monnoyer Soudure has built a strong reputation in repair welding, both in workshop operations and directly on customer sites. Operating from a dedicated 800m² facility in Gembloux equipped to handle heavy and oversized parts, the company relies on a team of skilled technicians delivering highly specialized work in demanding environments.
Challenge
Bring field operations, project management, and financial processes together into a single operational platform.
4 Key objectives to reach
- Accurate tracking of hours worked on customer sites, materials consumed, and distances travelled by field technicians.
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Replace paper forms, Excel files, and disconnected tools with a centralized platform accessible by office staff and field workers alike.
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Create stronger project visibility by linking operational activities directly to customers, projects, and financial data.
- Build a scalable management structure capable of supporting future growth without increasing administrative complexity.
Solutions
Before configuring the system, the Eezee team focused on understanding how technicians worked both in the workshop and directly on-site. The objective was not only to digitize administration, but to simplify daily work for technicians while giving management better visibility over operations.
1Sales, projects, accounting, and field operations connected in Odoo
The first phase focused on centralizing the company’s operational backbone: quotations, customer management, project follow-up, products, accounting, and field activities. Previously spread across paper documents, Excel files, and separate systems, information is now shared inside one single environment connecting office teams with technicians working on customer sites.
2A field reporting application designed around technician reality
Field technicians needed a simple way to report work without adding administrative burden. Rather than forcing workers into multiple applications or complex workflows, a dedicated time tracking environment was developed to bring together everything required during daily operations inside one mobile experience.
3Project structures built around operational reality
Rather than implementing isolated processes, the project was designed around how work actually flows inside the company: from customer requests and quotations to field interventions, project follow-up, and invoicing. Structuring these relationships early ensured that operational information could move naturally across departments instead of creating new silos.
Projects became the central operational layer connecting customers, technicians, field activities, and financial processes. This structure provides clearer visibility while keeping future growth manageable without adding administrative complexity.
Result
Centralized operations
& improved
field activity visibility
Better project control, less administration
Managing field operations previously required chasing paper sheets, manually consolidating Excel files, and cross-checking information between multiple systems. Today, operational data flows directly from technicians in the field into projects, quotations, invoicing, and reporting. Teams spend less time managing information and more time focusing on customer work.
Beyond operational improvements, Xavier Monnoyer Soudure now benefits from a centralized management platform where projects, customers, financial information, and field activities remain connected throughout the entire process.
- Improved visibility on hours worked, materials consumed, and travel expenses
- Projects connected directly to operational activities and customer management
- Faster administrative processing and reduced manual re-entry
- One centralized ERP covering sales, accounting, projects, and field operations
Mobile field reporting adapted to technician workflows
Technicians working on customer sites cannot spend valuable time navigating complex ERP screens or switching between multiple tools. The reporting environment was therefore designed around simplicity: everything required during a workday is accessible from one mobile interface.
- Workers can register worked hours directly from mobile devices while remaining attached to the correct customer project.
- Consumed materials are available directly inside the reporting environment, allowing technicians to indicate usage without additional paperwork.
- Distance travelled can be registered alongside time entries, giving management accurate visibility over travel costs and field activities.
- The entire workflow operates with a simplified access structure, reducing friction while keeping data centralized inside Odoo.
Projects connected directly to operational and financial follow-up
Field activities only create value when they remain connected to customer projects and financial processes. The implemented structure ensures that operational data flows naturally through the entire business process.
- Each customer is connected to dedicated projects that act as the central point for operational monitoring.
- Hours worked, materials consumed, and travel information automatically contribute to project visibility and follow-up.
- Quotations, project execution, invoicing, and customer management operate inside the same environment, reducing information silos.
- Management gains a clearer view of project profitability and operational progress without requiring manual consolidation.
A centralized ERP replacing fragmented tools
Moving away from disconnected systems required more than simply replacing software. The project focused on creating one operational environment capable of supporting both field activities and office management.
- Accounting previously managed in separate systems is now fully integrated inside Odoo.
- Product references and operational information are centralized, creating more consistent data management across teams.
- Sales follow-up now covers the full process: quotations sent, invoices issued, payment status, and customer follow-up.
- Instead of switching between paper forms, spreadsheets, and disconnected applications, teams now work from one single source of truth.
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