Hamat Transportation
Unified fleet and HR management for large-scale logistics with Odoo in Saudi Arabia
HR Multi-company Compliance Fleet Management Maintenance
HAMAT Transportation Co is a leading logistics provider in the Kingdom of Saudi Arabia, specializing in long- and short-distance trucking and cargo transportation. Operating a fleet of over 900 trucks and 1,000 trailers, HAMAT executes more than 208,000 trips annually across the kingdom, backed by a workforce of 1,500 employees. Known for its tailored logistics services, HAMAT serves a broad base of clients with both monthly fleet rentals and on-demand solutions. Its strategic mission is to lead the land transport sector in KSA through professional, scalable, and technology-driven operations.
Challenges
With vast operations spanning millions of kilometers each year, HAMAT needed to address the logistical and administrative complexity of managing such scale. Each trip required flawless coordination of vehicles, drivers, maintenance, and compliance—across multiple entities.
Key objectives to reach
- Fleet rental duality: Managing both monthly contracts and thousands of call-out deployments required automated tracking and flexible billing logic.
- Driver scheduling inefficiencies: Coordinating a workforce across shift-based models, especially when multiple drivers were assigned to a single truck, created operational and legal risks.
- Manual trip expense handling: Trip allowances and fuel advances were manually processed, delaying financial reconciliation.
- Asset substitution tracking: Frequent truck and trailer replacements due to breakdowns or route changes required real-time tracking and automated reassignment workflows.
- Non-centralized workshop activity: Maintenance interventions were tracked manually, increasing downtime and blurring cost control.
- Logistics coordination across sites: Inter-depot vehicle movements lacked visibility and approvals, slowing dispatch planning.
- HR and legal compliance: Operating across multiple hubs required strict adherence to Saudi labor law (Iqama, GOSI, leave policies, certifications).
- Multi-entity complexity: Different HR and accounting policies across companies made unified operations and reporting cumbersome.
Solutions
Solution Founder deployed a fully customized Odoo ERP system tailored to HAMAT’s logistics and workforce requirements. The transformation focused on three core areas.
1Fleet Operations and Rental Control
To handle the dual rental model, Solution Founder implemented automated contract workflows for both monthly and call-out usage. Usage-based billing was introduced, and real-time reallocation tools were developed for trucks, trailers, and drivers. Multi-driver shift tracking supported continuous long-haul operations, with full traceability across assignments.
2Workshop, Dispatch, and Expense Automation
Maintenance events were centralized under Odoo’s Workshop module. Job cards, spare parts, and repair logs are now digitally tracked. For dispatch and inter-site transfers, vehicle movements are logged with approval workflows. A trip money management system was rolled out to automate allowances, fuel advances, and reconciliation.
3Multi-Company HR & Compliance Integration
Solution Founder implemented localized HR processes compliant with Saudi labor law. Modules covered Iqama, GOSI, leave, and certification workflows. Odoo’s multi-company framework enabled the group to manage distinct HR, finance, and operational policies under a single platform, while retaining entity-specific autonomy.
Result
Streamlined logistics and scalable workforce management
The Odoo implementation by Solution Founder delivered transformational results across HAMAT’s large-scale transport ecosystem.
- Optimized fleet utilization Real-time allocation of trucks and trailers significantly reduced idle time and improved service responsiveness.
- Accurate and automated rental billing Flexible logic for mixed contract types improved cash flow and billing accuracy.
- Streamlined trip expense handling Automated reconciliation of driver advances and trip allowances enhanced financial control.
- Centralized maintenance efficiency Digital tracking of interventions reduced downtime and improved cost traceability.
- Full inter-site visibility Vehicle movements across hubs are monitored in real time, enabling proactive dispatch planning.
- Regulatory HR compliance HR operations fully comply with Saudi labor law and streamline payroll, leave, and certification management.
- Unified group operations Multi-entity structure is now harmonized, ensuring consistent policy enforcement and consolidated reporting.
Three key features that made the difference
How tailored functionalities unlocked measurable impact
1
Smart Rental Management
- Usage-based contracts for both long-term and call-out rentals
- Automated billing workflows tied to trip logs and asset tracking
- Instant availability checks and reallocation of trucks and trailers
2
Driver Rotation & Substitution Tracking
- Shift-based scheduling across long-haul operations
- Real-time reassignment and backup driver allocation
- Historical logs for driver-vehicle combinations and compliance
Three key features that made the difference
How tailored functionalities unlocked measurable impact
1Smart Rental Management
- Usage-based contracts for both long-term and call-out rentals
- Automated billing workflows tied to trip logs and asset tracking
- Instant availability checks and reallocation of trucks and trailers
2Driver Rotation & Substitution Tracking
- Shift-based scheduling across long-haul operations
- Real-time reassignment and backup driver allocation
- Historical logs for driver-vehicle combinations and compliance
3Saudi-Specific HR Compliance
- Full lifecycle of GOSI, Iqama, leave, and contract workflows
- Audit-ready HR documentation across multiple legal entities
- Integrated payroll policies for multi-hub logistics operations
Conclusion
HAMAT’s digital transformation with Solution Founder and Odoo showcases how high-volume logistics can scale intelligently. By aligning fleet management, maintenance, HR, and multi-entity governance under one platform, HAMAT gained real-time visibility, compliance confidence, and operational agility. As a result, HAMAT is positioned to lead the Saudi transport industry with efficiency, speed, and adaptability at scale.
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