Politeia
Centralized and automated subscription management for streamlined operations
E-commerce Logistic & Warehouse Website Sales
Politeia is a bilingual publishing house specializing in publications for professionals in the public sector. In addition to its publishing activities, the company organizes training sessions, workshops, seminars, and conferences. Its clients include public administration officials, legal professionals, educators, healthcare workers, and nonprofit organizations. Politeia’s mission is to enrich their expertise through tailored, high-value editorial content.
Politeia is part of a larger ecosystem that includes Pinakes, a specialist in public sector contact data, and Academic & Scientific Publishers (ASP), focused on academic and scientific publishing. Together, they are a leading reference in data and content management for both academic and public institutions.
Challenge
Politeia faced a significant challenge: managing the complexity of its subscription models. The company offers two types of subscriptions:
Key objectives to reach
All publications are available in both print and digital formats, adding another layer of complexity to the subscription workflow.
Politeia needed a centralized and automated system to streamline subscription management, reduce manual tasks, and prevent information loss.
- Annual Subscription: Subscribers automatically receive every new publication and are billed once per year.
- Continuous Subscription: Each publication is billed individually at the time of dispatch.
Solutions
Eezee-it implemented Odoo to help Politeia centralize its operations and automate subscription management. The project focused on three core areas:
1Subscription automation with Odoo
Odoo’s Subscription module allows the company to unify sales and accounting data, ensuring optimal tracking based on subscription type and format.
2Optimized sales workflows
The entire sales process—from order to renewal—is now automated, dramatically reducing manual processing and errors.
3Integrated accounting
Odoo’s accounting module centralizes all financial operations, giving real-time visibility into invoicing, payments, and outstanding balances.
Result
Unified operations
&
increase
your
business productivity
Politeia now benefits from fully automated and streamlined subscription workflows. Based on the customer’s order form, several actions are triggered automatically:
- Management of subscription type and recurrence
- Selection of format (print or digital)
- Automated billing based on subscription model
- Invoice generation and delivery
- Logistics coordination for storage and shipping
Automated subscription management with Odoo
Politeia leverages Odoo’s subscription engine to handle the complexity of multiple models and formats with ease and precision.
- Automatically applies correct billing cycle (annual or per-publication)
- Supports dual formats (print and digital) with specific rules and triggers
- Real-time status tracking and alerts for renewals, dispatches, and updates
Streamlined sales and invoicing workflows
Manual sales handling has been replaced with efficient, automated flows, improving turnaround and reducing errors.
- Seamless lead-to-invoice process integrated with subscription logic
- Invoice creation, dispatch, and payment follow-up fully automated
- Customizable renewal rules for maximum flexibility
Integrated accounting and financial visibility
With Odoo’s built-in accounting module, Politeia has full transparency and control over its finances in one place.
- Real-time financial reporting across all operations
- Centralized dashboard for monitoring billing and payments
- Simplified reconciliation between orders, invoices, and accounting entries
Meet our experts !
Thomas was in charge of this amazing project !
Let’s talk about how Odoo can do the same for you.
